©2018 by Kathy Florin

KATHY FLORIN
ADMINISTRATIVE &
EVENT COORDINATOR

 

ABOUT

Inspire • Initiate • Integrate • Implement

I have extensive experience in event organization, administrative duties for nonprofits, and the conscientious and detailed implementation of an organization's visions and goals. A majority of this work has been fulfilled on a remote basis, complimented by in-person support and community collaboration.

The growing importance and interconnectedness of local and global communities led me to obtain a bachelor's degree in Professional Studies, a multidisciplinary degree integrating cultural anthropology, environmental studies, and social justice. This degree has been put into practice by working and volunteering for several nonprofit organizations for the past eight years. During my experience in the nonprofit sector, I discovered and refined my skills as a creative event organizer and remote assistant and administrator.

Many years of working in this capacity has challenged and inspired me to continually develop my abilities as a comprehensive facilitator and organizer. Connecting my professional skills with the belief in cultural, social, and environmental responsibility remains at the center of my work. I seek to further utilize these skills by working alongside individuals and organizations whose creative and innovative work has a positive impact on our local and global communities.

        EXPERIENCE

 

VIRTUAL ASSISTANT
INDIGENA CAFÉ

September 2018 - Present
Cabuya, Costa Rica • Remote • Freelance

  • Project and Event Management

  • Design fliers, posters, and informational packets for workshops and events.

  • Execute online publicity and promotional campaigns.

  • Research areas for potential growth and expansion of customers and sales.

  • Set up accounts with websites looking for volunteers and hosts.

  • Uphold the principles of environmental, social, and cultural responsibility.

ADMINISTRATIVE ASSISTANT
THEATRE DU MISSISSIPPI

September 2012 - December 2018
Winona, Minnesota • Majority Remote

  • Act as front of house, volunteer, patron service, and ticket sales manager. 

  • Set up ticketing software, maintain profit security, and calculate sales.

  • Create and critique post-event evaluations.

  • Execute publicity campaigns for productions.

  • Manage website, social media, and google apps. 

  • Manage archives and databases.

  • Reserve venues and manage calendar. 

  • Schedule board meetings and take minutes.

  • Build relationships with the community.

ASSISTANT DIRECTOR
FROZEN RIVER FILM FESTIVAL

August 2010 - August 2016
Winona, Minnesota • Partially Remote

  • Organized set up and take down of all events.

  • Coordinated venue reservations.

  • Acted as venue, volunteer, patron service, and ticket sales manager.

  • Set up ticketing software, maintained profit security, and calculated sales.

  • Contracted vendors and educational exhibitors.

  • Hired and supervised team leads and interns.

  • Executed data collection and processing.

  • Created and implemented new systems of operational efficiency.

  • Critiqued post-event evaluations.

SERVICES & SKILLS

 

EVENT MANAGEMENT

  • Researching, planning, and organizing.

  • Networking and collaboration.

  • Coordinating the logistics and details.

  • Implementing and orchestrating.

  • Streamlining operational efficiency.

  • Operating within budget.

  • Monitoring and adjusting.

  • Physical venue coordination and reservations.

  • Training and overseeing team leads.

  • Venue, volunteer, and ticket sales management.

  • Patron and customer service.

  • Offline and online sales: software, security, accuracy, and calculation.

  • Data collection and analysis.

  • Post-event evaluation and critique.

ADMINISTRATION

  • Record keeping, note-taking, and transcribing. 

  • Data entry and database management.

  • Email management and filtering.

  • Properly routing correspondences.

  • Online and offline publicity campaigns.

  • Website and social media management.

  • Online and offline sales.

  • Scheduling and calendar management.

  • Researching, writing, and proofreading. 

  • Preparing materials for presentations, meetings, and events.

  • Developing spreadsheets, manuals, timelines, graphs, and flow charts.

  • Travel arrangements and booking.

  • Support network management.

TECHNICAL SKILLS

  • Google Apps and Microsoft Office

  • Asana and Teamwork

  • MailChimp and Constant Contact

  • XeroDoodle, SurveyMonkey, and Canva

  • Website Updates: WordPress and Wix

  • Social Media postings and management

  • Data Computation and Analysis

  • Ticketing Software: Eventbrite, Artful.ly, Brown Paper Tickets, PayPal, and Square

  • Online newsletter and publicity design

ESSENTIAL SKILLS

  • Trustworthy

  • Reliable

  • Resourceful

  • Organized and Efficient

  • Comprehensive and Attentive

  • Accessible and Adaptable Leader

  • Successful Collaborator 

  • Desire and willingness to learn

  • Interpersonal Communication

  • Critical Thinker and Creative Problem Solver

TESTIMONIALS

 

I have known and have worked with Kathy for over 6 years at Theatre du Mississippi. Kathy has been the backbone and heart of TdM for as long as I have been associated with it. She is an able administrator: very well organized, able to run with a project after receiving parameters and direction and attends to details exactingly. It is not a stretch to say that TdM could not run without her. She is always willing to learn and stretch herself and has the tenacity to finish every project. She is a dedicated worker and is well attuned to the people she works with and in all cases her professionalism is manifest. She has strong interpersonal skills, is enthusiastic and highly supportive of those with whom she works.

- Paul Sannerud, Former TdM Board President

Kathy effectively organized 100+ volunteers, vendors and entertainers while ensuring smooth and effective execution of the multi-day schedule of events for thousands of attendees.  She always kept a cool demeanor and was a master at fixing problems before they manifested or impacted our attendees.  Kathy was indispensable for festival operations and was always willing to go above and beyond; to jump in and help wherever she could.

- Andrew Neumann, Former Frozen River Film Festival Board Member and Board Treasurer

I was the university liaison with the Frozen River Film Festival for nine years and worked closely with Kathy Florin. I found her extremely organized, cordial, and someone who excelled at multi-tasking.  She is detailed-oriented and can keep control of ‘several balls in the air.’  She is also an excellent communicator which was key to the festival’s relationship with the university.   

- Kathleen Peterson, Winona State University Arts Administrator (retired)

In working with Kathy Florin through Theatre du Mississippi, I have found her to be a strong advocate and administrator for the arts. She goes beyond this writer's expectations by covering so many skill areas including office management, taking minutes for board meetings, writing press releases, designing publications, facilitating ticket sales, house management, event planning, and more. Kathy is a self-motivated organizer, planner, and coordinator, who through her many connections with the community, comes in on time and within budget. You won't go wrong having Kathy on you team! 

- Judy Myers, Professor Saint Mary's University and TdM Board Member 

CONTACT

I look forward to learning more about your organization's goals and how I can assist you in implementing them.

All pricing is based on each client's need. Work can be contracted on an hourly basis, project basis, or within a retainer package. 

Together we can create a custom plan to fit your specific requirements and budget. 

Flower Plant
 

“There is only one thing that makes a dream impossible to achieve: the fear of failure.”

Paulo Coelho